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Accounting Technician II, Surf Development

SURF DEVELOPMENT COMPANY ANNOUNCES AN OPEN RECRUITMENT TO ESTABLISH AN ELIGIBILITY LIST FOR THE POSITION OF:

Job Title: Accounting Technician II
Location: Lompoc, CA
Pay: $35.0788 per hours. Full-Time, 78 hours biweekly. Benefits eligible.
Closing Date: Thursday, February 2, 2023 at 4:00 PM

Under the supervision of the Director of Finance the Accounting Technician II performs a wide variety of technical and administrative accounting duties primarily in managing the full-cycle accounts payable and receivable. Assists other accountants with miscellaneous accounting duties. Provides assistance to the Director of Finance to develop and document policies and procedures related to the accounts payable and receivable process and assist and/or prepare Section 8 Housing Assistance Payments & reports. May perform
payroll management functions, as needed. Complete monthly financial account analysis, providing lead responsibility in developing new or improved processes, both manual and digital to assist the department in performing in the most efficient manner, auditing monthly reports, training new accounting staff, and insuring
projects are consistently completed and communicated to affected staff members.

Essential and other important responsibilities and duties may include, but are not limited to the following:

  1. Responsible for full-cycle accounts payable and receivable; process general accounts payable invoices
    and check requests for payment, review invoices and account statements for accuracy; follow up with staff
    from other departments for invoice approval and general ledger charge codes, and ensure approval is
    within the signers authorized expenditure authority, print accounts payable checks.
  2. Interface and respond to inquiries from vendors and staff from other departments/units, audit invoices and
    conduct research to correct accounts payable discrepancies and prepare adjustment journal entries.
  3. Assist with the annual financial audit by providing and making copies of accounts payable check,
    accounting reports, and pulling various files for the auditors as directed by management.
  4. Calculate and remit sales tax to the CA Board of Equalization; file annual 1099-Misc. information return
    with the Federal and State governments; maintain and follow up on W-9 records and coordinate with
    agency departments for set up of new vendor in the accounting system.
  5. Process petty cash payment request, reconcile and replenish petty cash.
  6. Assist in development and documentation of policies and procedures related to accounts payable process
    and assist vendors and staff from other departments in understanding the accounts payable policies and
    procedures.
  7. Prepare adjustments to Section 8 landlord housing assistance payments, stop payments, IRS levies;
    prepare and print 1099 forms for landlords; process tenant move-out charges or refunds.
  8. Prepare and pay Section 8 Housing Assistance Payment.
  9. Ability to produce accurate work in a fast paced, deadline driven environment.
  10. Positions within this classification may also collect and summarize timekeeping records, process
    garnishment requests, update employee records as needed, print and issue paychecks, process direct
    deposit payments, calculate and deposit payroll taxes, process and issue W-2 forms to employees,
    process and distribute reports for compensation, taxes paid, garnishments and deductions, answer
    questions from employees related to payroll topics.
  11. Performs other related duties as assigned.
  12. Develop and update procedures for finance related functions and work with other departments to insure the
    proper flow of information.
  13. Make recommendations for improvements to finance department processes/workflow
  14. Train Accounting Clerk and/or Accounting Technician I on departmental duties.
  15. GL coding of invoicing
  16. Taking lead on new agency programs/policies, following through to successful implementation.
  17. Prepare annual property tax - welfare exemption and annual compliance questionnaires
  18. Assists with the review and filing of monthly and quarterly bank reconciliations
  19. Prepares information related to vacancy/legal expense for Board of Commissioners and Section 8 subsidy
    payment error report
  20. Assist with Annual Financial audits, Owner Certification Packages and staff training.
  21. Troubleshoots errors/issues related to finance department digital recordkeeping and electronic forms.
  22. Excellent communication skills needed to explain and interpret financial related documents, with an
    emphasis on inter-departmental collaboration.
  23. Additional more complex accounting duties as assigned.

Experience and Training Guidelines:

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Four years of increasingly responsible full-time Accounts Payable/Receivable experience with significant experience initiating and completing process improvements, establishing procedures and improvements in procedures, as well as experience with account reconciliation, auditing and analysis; and graduation from high school or GED equivalent with specialized course work in general office practices such as typing, filing, accounting and bookkeeping. College level coursework in Accounting or a similar occupation that would display the characteristics needed for the position. May required Proof of valid California Driver's License and driving record acceptable to HA insurance carrier required dependent upon area needs.

Working Conditions: The working conditions described here are representative of those an employee may encounter while performing the essential functions of the job.

Indoors in a climate-controlled environment. Moderate noise with exposure to talking, music, telephones, printers and frequent interruptions. Working in a confined area with or without windows; exposure to florescent lights and computer screen for an extended period. Public contact.

Stationary position 90%. May occasionally move about inside the office to access file cabinets and office machinery. Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine and computer printer. Frequently communicates with others. Moderate to light lighting and/or move up to 20 pounds. 

Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Surf Development makes reasonable accommodation to the known physical or mental disabilities of otherwise qualified applicants or employees with handicaps, unless such accommodations would impose an undue hardship of the operation of Surf Development's programs.

APPLICATION PROCEDURE
Submit a resume by email and submit an online employment application using this link. All resumes and on-line applications must be received by 4:00 PM on the closing date posted at the top of this announcement.

AN EQUAL OPPORTUNITY EMPLOYER