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Affordable Housing Program Specialist - Lompoc Area

THE HOUSING AUTHORITY OF THE COUNTY OF SANTA BARBARA
ANNOUNCES AN OPEN RECRUITMENT FOR THE POSITION OF:

Position Title: Affordable Housing Program Specialist
Location: Roving Lompoc Housing
Pay: $27.1121 per hour - Full-time - 78 hours biweekly
Closing Date: Thursday, August 11, 2022 at 4:00 PM


POSITION DESCRIPTION: Under the supervision of the Lompoc Housing Manager the Roving
Affordable Housing Program Specialist provides a variety of subsidized low-income housing services within the geographic jurisdiction of Lompoc Housing Management. Provides assisted rent services and case management to low-income individuals and families sourced from a portfolio of state and federal funded
subsidized housing programs. This position performs property management duties that maintain and enhance the value of real estate assets in order to maximize the owner's financial return and for the benefit of the tenants, consumers and the community; represents the property owner to both the tenants
and the public.


Must report to assigned location at the start of the work shift and may report to any of the developments within the jurisdiction of Lompoc Housing, including Los Alamos, Lompoc, and the Santa Ynez Valley. Home to work travel is not compensated hours and no mileage reimbursement for home to work travel; must have and maintain a good driving record that is acceptable to the agency insurance carrier.

Essential and other important responsibilities and duties may include, but are not limited to the following:

  1. Effectively manage a caseload of multi-family units as assigned, in compliance with Federal
    Regulations and the HACSB Administrative Plan
  2. Remain familiar with current U.S. Department of Housing and Urban Development ever changing Federal Regulations as they relate to government-subsidized rental assistance programs.
  3. Conduct comprehensive review of rental assistance client case files to ensure eligibility determination, rental assistance calculations, case management activities, and documentation are accurate, complete and in accordance with Agency policies and procedures and applicable funding source rules and regulations; refer sensitive, highly complex issues to the Housing Manager for resolution
  4. Review data, evaluate applicable rules and regulations, and make determinations of client eligibility for program assistance; review client intake files for accuracy and completeness and
    process
  5. Assume full responsibility to conduct certifications and re-certifications; tenant eligibility determination on time and correctly
  6. Identify income reporting discrepancies; calculate payments owing to HUD and execute repayment agreements
  7. Respond to inquiries, phone calls, correspondence, and e-mail in a timely and responsive manner.
  8. Coordinate with Housing Quality Inspections (HQS) team to ensure timely inspections at
    admission to program
  9. Perform property management functions; move-in / move-out inspections, lease enforcement, mitigate neighbor-to-neighbor disputes, serve termination notices, perform housekeeping
    inspections, and other property management-related duties.
  10. Maintain proper maintenance of client files and computer records to insure accuracy according to HUD regulations and HACSB policies and procedures. This includes renewing of contracts for HCV housing participants, including interims and re-certifications/review of income and household
    composition.
  11. Respond in a timely manner to all allegations received such as drug-related criminal activity, activities that threaten the health or safety of residents, any gang related activity, violent criminal
    activity, any sexual offenses, fraud allegations, income discrepancies, household composition and any program participant responsibilities that have been violated. Attend informal hearings pertaining to any of the above allegations.

QUALIFICATIONS


Knowledge of:

  • 24 CFR Parts 5, 902, 903; and 982;
  • Current HUD PIH Notices
  • California Tax Credit Allocation Committee (TCAC) regulations
    Project-Based Rental Assistance subsidy (PBRA/Multi-Family)
    HOME, CDBG, Joe Serna
  • Code of Civil Procedures relating to Notice/Service requirements
  • Non-discrimination Laws and Fair Housing compliance; Violence Against Women Act (VAWA)
  • Microsoft Office; Excel, MS Word, Outlook
  • Enterprise Income Verification (EIV) System - HUD
  • YARDI software
  • California landlord/tenant law


Ability to:

  • Follow established procedures and recommend improved processes
  • Interpret and analyze regulations and procedures
  • Clearly explain Housing Authority programs, procedures and activities
  • Work with minimum day-to-day supervision
  • Prioritize tasks; organize work assignments to ensure timely completion of projects
  • Work well under pressure under stressful deadline-driven situations

Competencies:

  • Analytical
  • Communication Proficiency - bilingual English/Spanish highly desirable
  • Thoroughness
  • Customer/Client Focus

Experience and Training Guidelines - Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience: Two years of property management experience in development of no less than 100 units preferred but not required. Two years of responsible work for a social service agency
or another similar community-based organization.

Training: Graduation from high school or GED
equivalent with specialized course work in computer software programs, general accounting, real estate, property management, psychology, or social work.

License or Certificate: May require Proof of valid
California Driver's License and driving record acceptable to HA insurance carrier required dependent
upon area needs.


WORKING CONDITIONS

The working conditions described here are representative of those an
employee may encounter while performing the essential functions of the job.

  • Environmental Conditions
    Indoors in a climate-controlled environment and outdoors with exposure to weather conditions.
  • Moderate noise with exposure to talking, music, telephones, printers and frequent interruptions.
  • Working in a confined area with or without windows; exposure to florescent lights and computer screen for an extended
    period.
  • Public contact.

Physical Conditions

  • Stationary position 50%.
  • Move about the office to access file cabinets and office machinery.
  • Move about the housing development and grounds to inspect units, monitor the common area and deliver notices.
  • Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine and computer printer.
  • Frequently communicates with others. Moderate to light lifting and/or move up to 20 pounds.

Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties,
responsibilities and activities may change at any time with or without notice.

APPLICATION PROCEDURE
Submit a resume by email and submit an online employment application using this link. All resumes and online applications must be received by the closing date posted at the top of this announcement.

AN EQUAL OPPORTUNITY EMPLOYER